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Events

How Do I Quickly Create an Event?

How Do I Create an Event?

How Do I Schedule an Event in a Time Zone Other Than my Calendar Time Zone?

How do I Check the Availability of the Participants in my Events?

How Do I Clone an Event?

How Do I Edit Events That Are Already Created?

How Do I Delete Events ?

Searching Events or Tasks In My Calendar

Recurring Events

How Do I Create a Recurring Event?

Invitations

How Do I Manage My Invitations?

How Do I View All My Invitations?

Reminders

In What Ways Can I Receive Reminders and How Do I set them?

Time Zones

How Do I set Time Zones for my Calendar?

How Do I Create an Event from My Email?

Tasks

How Do I Create Tasks?

How Do I Edit Tasks that I Already Created?

How Do I Delete Tasks?

How Do I Search for a Task from My Calendar?

Views

Calendar Views

Agenda

Tasks

Invitations

Managing Calendars

How Do I Set Calendar Properties?

Importing and Exporting

Importing Calendars

How Do I Import Calendars Events and Tasks that I create in other Calendar Applications?

Exporting Calendars

How Do I Export my Events and Tasks?

Printing Calendars

How Do I Print Calendars?

Options

Index

How do I Check the Availability of the Participants in my Events?

You can check the availability of the participants in the events you create. The check availability feature retrieves the time slots from all of the participants' calendars and provides a graphical interface with the time slot that suits all the participants.

To check the availability of the participants in your events, perform the following steps:

  1. Create the event and add the participants of the event. See How Do I Create an Event?

    The participants are added in the People and Resources window.

  2. After adding the participants, click Check Availability.

    The Availability window appears showing the following options:

    • A legend showing the various color coding schemes used to indicate the status of a participant of the event as per the calendar.

      The following options are available:

      • Confirmed: The participant does not have any event at this time and is available.

      • Busy: The participant is busy at this time.

      • Tentative: The participant's status is tentative and may be available during this time.

      • Unknown: The participant's email address could not be verified and hence the calendar details are not available.

    • Add from Address Book: A link to add more users from the personal address book. You can add more participants to the event by selecting the participants from your personal address book.

    • At the bottom of the Availability window, the following buttons are available:

      • Auto Select Time: Click this button to automatically select the first available slot that suits all participants of the event. The time slot is highlighted in the availability portion of the slot with a green border.

      • Earlier, Later: To select other slots when the participants are available, use the Earlier and Later buttons.

  3. Click the Auto Select Time button to find the first available time slot during which all participants are available.

    You can select a later or earlier slot by clicking on the Later or Earlier buttons.

  4. Click Accept to set the time of the event when you have found a suitable time slot for organizing the event.

    The attributes of the event is set based on the time slot selected.